Frequently Asked Questions
How many people can the Center accommodate?
The Center is able to handle 135-150 guests for a formal sit-down dinner at round tables (150 max and over 135 guests using the stage) or 160 at long family style tables (may require additional table rental). That leaves you a comfortable amount of space for the buffet line, dance floor and the DJ. The building can accommodate up to 225-250 guests if they are standing, with limited seating. The ballroom area is 1751 square feet. The adjacent stage area is 676 square feet.
What is included in the rental fee?
We offer, without additional charge:
- 175 white folding chairs
- 20 six-foot banquet tables (each seats 6-8)
- 20 four-foot round tables (each seats 4-6)
- 4 five-foot found tables (each seats 8-10)
- An arbor (archway)
- A guest book stand
- 4 easels that can hold any pictures you might want to display
Can we use our own caterer?
You may use a caterer of your choice. The Center does not have any catering staff.
Can we serve beer, wine and/or liquor?
Yes, you may serve beer, wine and/or liquor at your event. You will need to obtain a banquet license from the ABC Board if you are going to serve any type of alcohol. An application for a Banquet License will be included in your rental package. A Banquet License application is also available online at http://www.abc.state.va.us/enforce/forms/banquet.pdf.
Can we have the reception outside? Can we put up a tent?
You may hold your reception inside, outside or both. There is plenty of room to put up a tent on the one-acre front lawn if you are worried about rain.
Can we put up our own decorations? When can we get into the building to decorate?
You are welcome to decorate the Center. The Center is available to you from 9:00 AM until Midnight, on the day of your event. A scale diagram of the ballroom, tables and chairs will be provided to you. The time you schedule your event is your decision. A Center employee who lives five minutes away will open and close the Center and be your point of contact in case of an emergency.
Do we have to clean-up?
Caterers or rents must return the kitchen to a condition as clean as when they took it over. The trash cans must be emptied into our outdoor garbage cans and cleaned out. There is a refundable security deposit of $400 riding on the clean-up performance of you or your caterer and on the Center being left in undamaged condition. If the caterer des his/her cleaning correctly, and nothing is broken or damaged, we will refund your $400 security deposit within one month after your event. Of course, you must also collect and remove your personal decorations and belongings at closing time. Permission must be obtained from the Executive Directory to leave any items at the Center until the next business day.
How do we reserve a date?
A non-refundable deposit of $500 locks in the date you want for a Saturday or Sunday. The $400 refundable security deposit is also due at the time a date is reserved. The total cost to reserve a Friday, Saturday or Sunday date is $900. The balance of the rental fee must be paid 6 months before the event. See the Price List for more information.
What forms of payment do you accept for the deposits and rental fees?
We accept MasterCard, Visa, cash and personal checks.
What is the square footage of available space?
Ballroom Size: 1751 square feet
Stage (adjacent to the Ballroom): 676 square feet
Front Lawn: 45,243 square feet
What if I have more questions?
If you have any more questions, feel free to call us at 804-798-2728, email us, or visit the Center 9:00AM-2:00PM, Monday through Friday (by appointment only).